Setting up sick time on the 5-2-1 Employees Compensation tab

Keep in mind the following:

• When processing payroll, the system increases accrued sick time in the employee record based on the rate you have set up.

• When paying an employee for sick time, use Pay Type 4 for sick time on the timecard lines. When processing Payroll, the system decreases the sick time in the employee record.

  There is no general ledger accrual created by the entry on the 5-2-1 Employees window. A payroll calculation must be set up if you want an accrual for the general ledger and job cost purposes.

  • Sick Available. If this is a flat amount per year, enter number of hours available to each employee at beginning of each year, and do not use an accrual rate.

  • Rate. Enter the rate at which sick time accrues according to your company policy.

  • Method. Enter the method used to accrue sick time (per hour or per period).

    Note: Sick time accrual is used on the employee records only. No general ledger accrual is created for the entry on the 5-2-1 screen. You must set up a payroll calculation to accrue amounts for the general ledger and job cost purposes.

  • Maximum. Enter the maximum amount of paid sick leave that the employee can accrue. (This is normally the legal maximum for the state, such as 6 days or 48 hours. It can include amounts carried forward from the previous year, as well as the annual limit.) This maximum is used during the computation of payroll to determine whether sick leave must be accrued.

  • Annual Limit. Enter the maximum amount of paid sick leave that the employee can accrue for the year.

  • Accrued YTD. The program displays the amount accrued for the year, but you can change it.

  • Carry Forward. You can change the amount displayed in this box, if necessary. (At the beginning of a new payroll year, Sage 100 Contractor brings forward the employee's Sick Available balance from the previous year and displays the amount in this box.) This amount is reported on the Sick Leave Verification Report as the accrued sick balance from the previous year.

  • Accrued YTD.

  • Carry Forward.

  • * Federal Rate.

  • * Federal Limit.

  • * Federal YTD.

  * Whether the Federal fields are used depends on the job. If the Requires federal sick leave accrual option is selected for the job in the 3-5 Jobs window, it requires a minimum amount of sick leave accrual that is determined by federal legislation. If the sick leave Rate and Annual Limit are less than the federal requirements, the Federal Rate and Federal Limit are used instead.